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Policy Manual
Manual:
DCF
DCF Wide
Effective Date:
8.29.2020
Volume:
III
Administrative Policies
Chapter:
A
Human Resources
Revised Date: 
8.29.2020
Subchapter:
2
Work Hours
Issuance:
200
Flextime
Flextime (also spelled flexitime British English, flex-time) is a flexible hours schedule that allows workers to alter workday start and finish times. In contrast to traditional work arrangements that require employees to work a standard 9 a.m. Day, flextime typically involves a 'core' period of the day during which employees are required to be at work (e.g., between 11 a.m. In investigating the effective a flextime program, a company wanted to compare the times it took workers to travel from their homes to work at 8A.M. With travel time under the flextime program. A random sample of 15 workers was selected. The employees recorded the time in minutes) it took to arrive at work at 8A.M on Wednesday of one week.
Purpose:
To allow employees to organize their work hours around their personal and family obligations as well as to provide services to families that are not available during regular DCF business hours. This program is voluntary.
This policy applies to all DCF staff, with the exception of staff who work in offices where 24-hour coverage is required in order to not compromise operations. Accordingly, based on operational need, the Commissioner may designate other positions, functions or units for which this policy also would not apply.
·Fair Labor Standards Act 29 U.S.C. 201 etseq.
·N.J.S.A.App.A:9-33.1
·N.J.A.C. 4A:6-2.1 etseq.
A.Flextime
1.WithpriorCostCenterManagerapproval,anemployee'sworkhoursmaybe established outside of the Department's normal business hours providedthe
employee is able to meet the requirements of his/her position. Pomodoro time pro 1 2 download free. Show all windows on mac.
2.Flextime does not reduce the total number of hours worked in a given week or a payperiod.
3.Employee work times may begin and end at any interval between the hours of 8:00 am - 8:00 pm, Saturday through Friday with the written approval of the employee's Cost CenterManager.
a.Employees shall perform a minimum of seven (7) or eight (8)hours of work per day based upon their titles and designated work week (35, NE, NL, 40, N4).
b.Employees are permitted to seek approval to flex their hours of work in 2, 3, 4, 5-hour blocks, (examples: 8:00 am to 10:00 am, then 3:00 pm to8:00 pm or 8:00 am to 11:00 am, then 4:00 pm to 8:00 pm). Or request earlier or later work start times (examples: 10am-6pm, 10:30am-6:30pm, or 12pm-8pm.).
c.Staff may flex their hours of work no more than 3 days per work week. Staff must work during normal DCF Business hours 2 days per workweek.
d.Business continuity and shared understanding of schedules and office coverage require that Flextime arrangements remain fixed for a period of not less than 4 pay periods unless operational requirements or exigent circumstances, as determined by management, warrant a change. All changes must be approved, in advance, by the employee's Cost Center Manager. Flex schedules shall be developed in collaboration with supervisorystaff.
Numbers 4 1 1. e.Flextime arrangements are not intended to address employee's or their family members ongoing health care needs. Staff seeking leave for their own medical care or the care of others should review the DCF Leave Policy and contact their leave coordinator for information related to medicalleave.
4.Employees are required to set their schedules in concert with their supervisorforapprovalwithfinalauthorizationbytheCostCenterManager.
a.A proposed Flextime schedule and justification must be submitted, in writing, to the supervisor for approval and the Cost Center Manager for finalauthorizationatleasttwo(2)weekspriortotheimplementationofthe employee's new workhours.
b.The Cost Center manager will review the request and determinewhether the employee's request can be operationallysupported.
c.The Cost Center Manager shall provide the employee with awritten
notice of the Flextime determination and a copy will be provided to the employee's supervisor and the Office of Human Resources within ten (10) business days of the request. Approval will not be unreasonably withheld or withdrawn.
d.EmployeesshallnotinitiateFlextimescheduleuntiltheCostCenterManager provides writtenauthorization.
e.Negotiated Flextime schedules are only valid within the unit the employee is currently assigned. Should staff transfer to another function, unit, office, or organizational unit within DCF a new schedule will need to be negotiated with the new supervisor and approved by Cost CenterManager.
f.The employee shall work the hours agreed upon and obtain approval from their supervisor in advance of working anyovertime.
1.DCF reserves the right to limit participation, require changes to schedules or discontinue participation in the Flextime Program based upon operational needs, performance, staffing patterns, health and safety issues or mandated obligations of the Department. If an employee's flex schedule adversely affects their ability to perform essential tasks required for their position, arrangements can be discontinued. Affected employees shall be provided with minimum notice of at least one pay period, except in the event of time-sensitive or emergent matters. When these occasions arise, participating employees may be required to work their regular schedule on the next business day to ensure continuity of DCFoperations.
2.Flextime arrangements may be discontinued at any time at the request of the employee. Employees who request to discontinue their Flextime arrangements must work with their Supervisor to reestablish a work schedule during DCF normal businesshours.
Flextime 1 4 2 03.Employees may not request to modify their Flextime arrangements before the passage of 4 pay periods without the approval of their Cost Center Manager. Such requests must be related to an unanticipated change related to COVID- 19.
4.PleaserefertotheFlextimeGuidelinesforadditionalinformationaboutprogram participation andlimitations.

'Flextime' is an alternative to the traditional nine (9) to five (5), 35 - 40-hour work week. It allows employees to vary their arrival and/or departure or start and/or end times.
·DCF-III-A-2-200 Att 1, DCF FlextimeGuidelines
·DCF-III-A-2-200 Att 2, DCF Flextime ScheduleRequest
·Attachment 3 - Active Titles with Work Week Codes and FSLADesignations
·DCF-III-A-1-002.2009,TimekeepingPolicy
·DCF-III-A-1-001-2008, Work HoursPolicy
Flextime 1 4 2 X 4·DCF-III-A-1-004.2008, LeavePolicy
Flex Time Rules

Flex Time Rules allow you to automatically accrue hours into the Flex Time balance when employees work more than a specified number of hours in a day or week. This allows employees to 'bank' these hours for use on later days.

Note: You can change the name from Flex Time to whatever you prefer (for example Comp Time) by simply renaming the Flex Time pay code on the System > Pay Codes page. You will be warned against modifying a built-in pay code, but renaming this will not cause any problems unless you have previously created work flows (such as timesheet exports) that rely on this name.
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The following rules can be configured:

Rule
Description
Daily work hours over
If enabled, then total work hours over this threshold in a single day will result in hours being added to the Flex time balance. The number of hours added depends on the Accrual Rate (see below). For example, if the daily threshold is 8 and the accrual rate is 1.5, then an employee who works 10 hours in one day will have 3.0 hours added to their Flex Time balance.

You can override this daily threshold to specify values for each day of the week, too. For instance, you might specify a threshold of zero for Saturday and Sunday in order that any weekend work adds to the employee's Flex Time balance.

You can cap how many hours over the threshold can contribute to the flex time balance by setting the Maximum Hours value next to each daily threshold. For instance, if the employee works a total of 5 hours over the threshold, but the maximum is 4, then only (4 x Accrual Rate) hours will be added to the Flex Time balance.
Weekly work hours over
If enabled, then total work hours over this threshold in a single week will result in hours being added to the Flex time balance. The number of hours added depends on the Accrual Rate (see below). For example, if the weekly threshold is 40 and the accrual rate is 1.5, then an employee who works 42 hours in one week will have 3.0 hours added to their Flex Time balance. 

This rule is processed after any daily rules, so that hours will not be double counted. That is, any daily limits will be processed first, and any hours over the daily limits will not add to the weekly total.

You can cap how many hours over the threshold can contribute to the Flex Time balance by setting the Maximum Hours value next to the weekly threshold. For instance, if the employee works a total of 5 hours over the threshold, but the maximum is 4, then only (4 x Accrual Rate) hours will be added to the Flex Time balance.
Period work hours over
If enabled, then total work hours over this threshold in a timesheet period will result in hours being added to the Flex time balance. The number of hours added depends on the Accrual Rate (see below). For example, if the period threshold is 80 and the accrual rate is 1.5, then an employee who works 82 hours in the timesheet period will have 3.0 hours added to their Flex Time balance. 

This rule is processed after any daily and weekly rules, so that hours will not be double counted. That is, any daily and weekly limits will be processed first, and any hours over those limits will not add to the period total. This rule is only useful for timesheet periods that are longer than one week.

You can cap how many hours over the threshold can contribute to the Flex Time balance by setting the Maximum Hours value next to the period threshold. For instance, if the employee works a total of 5 hours over the threshold, but the maximum is 4, then only (4 x Accrual Rate) hours will be added to the Flex Time balance.
Accrual Rate
The multiplicative factor used to determine how many hours will be added to the balance for every work hour over the specified limit. For instance, if the accrual rate is 1.5 and the employee works 2 hours over the limit, then 3.0 hours will be added to the balance. The accrual rate value defaults to 1.0, but can be any positive value.

Policy Manual
Manual:	DCF	DCF Wide	Effective Date: 8.29.2020
Volume:	III	Administrative Policies
Chapter:	A	Human Resources	Revised Date: 8.29.2020
Subchapter:	2	Work Hours
Issuance:	200	Flextime

Rule	Description
Daily work hours over	If enabled, then total work hours over this threshold in a single day will result in hours being added to the Flex time balance. The number of hours added depends on the Accrual Rate (see below). For example, if the daily threshold is 8 and the accrual rate is 1.5, then an employee who works 10 hours in one day will have 3.0 hours added to their Flex Time balance. You can override this daily threshold to specify values for each day of the week, too. For instance, you might specify a threshold of zero for Saturday and Sunday in order that any weekend work adds to the employee's Flex Time balance. You can cap how many hours over the threshold can contribute to the flex time balance by setting the Maximum Hours value next to each daily threshold. For instance, if the employee works a total of 5 hours over the threshold, but the maximum is 4, then only (4 x Accrual Rate) hours will be added to the Flex Time balance.
Weekly work hours over	If enabled, then total work hours over this threshold in a single week will result in hours being added to the Flex time balance. The number of hours added depends on the Accrual Rate (see below). For example, if the weekly threshold is 40 and the accrual rate is 1.5, then an employee who works 42 hours in one week will have 3.0 hours added to their Flex Time balance. This rule is processed after any daily rules, so that hours will not be double counted. That is, any daily limits will be processed first, and any hours over the daily limits will not add to the weekly total. You can cap how many hours over the threshold can contribute to the Flex Time balance by setting the Maximum Hours value next to the weekly threshold. For instance, if the employee works a total of 5 hours over the threshold, but the maximum is 4, then only (4 x Accrual Rate) hours will be added to the Flex Time balance.
Period work hours over	If enabled, then total work hours over this threshold in a timesheet period will result in hours being added to the Flex time balance. The number of hours added depends on the Accrual Rate (see below). For example, if the period threshold is 80 and the accrual rate is 1.5, then an employee who works 82 hours in the timesheet period will have 3.0 hours added to their Flex Time balance. This rule is processed after any daily and weekly rules, so that hours will not be double counted. That is, any daily and weekly limits will be processed first, and any hours over those limits will not add to the period total. This rule is only useful for timesheet periods that are longer than one week. You can cap how many hours over the threshold can contribute to the Flex Time balance by setting the Maximum Hours value next to the period threshold. For instance, if the employee works a total of 5 hours over the threshold, but the maximum is 4, then only (4 x Accrual Rate) hours will be added to the Flex Time balance.
Accrual Rate	The multiplicative factor used to determine how many hours will be added to the balance for every work hour over the specified limit. For instance, if the accrual rate is 1.5 and the employee works 2 hours over the limit, then 3.0 hours will be added to the balance. The accrual rate value defaults to 1.0, but can be any positive value.